Birthday Party Planning Checklist & Timeline
A simple timeline and checklist to plan a stress-free birthday.
Use this timeline to plan invitations, food, and activities. Share the countdown so everyone knows the plan and important dates.
Plan this event
Planning timeline
30 days before
- Pick a date, theme, and budget
- Create the guest list
- Book a venue or confirm the location
- Choose a cake or dessert plan
14 days before
- Send invites and track RSVPs
- Plan food and drinks
- Order decorations and supplies
- Plan activities and games
7 days before
- Confirm the final guest count
- Buy non-perishable food and drinks
- Create a simple party schedule
- Set reminders for key tasks
1 day before
- Pick up the cake
- Prep food and beverages
- Set up decorations
- Share the final details with guests
Home Screen Widgets
Beautiful countdown widgets that sit right on your home screen.
Lock Screen Widgets
See your countdown without even unlocking your phone.
Live Activities
Real-time countdown updates on your Dynamic Island.
See the app in action
Use the same Outside app experience you saw on the homepage to keep your plan, countdown, and reminders in one place.
Related dates
Related countdowns
Related date pages
Make it social
Share your countdown and invite friends or family so everyone is on the same page. Reminders keep the day running smoothly.
Why use Outside for birthday planning
Outside combines a shared countdown, reminders, and widgets so you can keep the party plan visible across your devices.
Frequently Asked Questions
When should I start planning a birthday party?
Start 3-4 weeks out for most parties. Bigger events may need more time.
How do I keep guests updated?
Share the countdown and send reminders for RSVP and day-of details.
Can I add the party to my calendar?
Yes. Add the date to your calendar and keep a countdown widget on your phone.