Fandom Party Planning Checklist & Timeline
A fan-event checklist for release nights, conventions, and themed parties.
Use this checklist to plan a fan night around a movie, show, game, book, team, or convention. Keep the theme, countdown, reminders, and group chat together.
Plan this event
Planning timeline
30 days before
- Pick a theme for the fandom party
- Choose the date and location
- Create the guest list
- Start a shared countdown
14 days before
- Send invitations
- Plan food and drinks
- Choose decor, playlist, or activities
- Set reminders for supplies
7 days before
- Confirm RSVPs
- Finalize the schedule
- Prepare games or conversation prompts
- Share arrival details
1 day before
- Set up the space
- Prep food and drinks
- Send a final reminder
- Charge devices and speakers
Need inspiration?
Home Screen Widgets
Beautiful countdown widgets that sit right on your home screen.
Lock Screen Widgets
See your countdown without even unlocking your phone.
Live Activities
Real-time countdown updates on your Dynamic Island.
See the app in action
Use the same Outside app experience you saw on the homepage to keep your plan, countdown, and reminders in one place.
Keep the date visible
Put the event date, arrival time, and most important reminders into Outside so everyone can see what is coming.
Share the plan early
Invite the group into the countdown so schedule changes, prep tasks, and final details stay in one place.
Frequently Asked Questions
When should I start planning a fandom party?
Start 2-4 weeks ahead for a simple home event, and earlier if tickets, travel, costumes, or venue reservations are involved.
What should I add to the countdown?
Add the date, start time, location, ticket or stream details, prep reminders, and any group instructions.
Can I share the plan with friends?
Yes. Share the Outside countdown so everyone sees the same date, reminders, and group chat.